Medical Assistant for Windows · All documents · Русская версия
Consent to Sending Document Images for Recognition
The text layer of PDF and Word documents is read on your computer, and only de-identified text is sent to the neural module. A scan or a photo cannot be de-identified before it is recognised. For this reason page images are sent for recognition only with your consent.
1. What exactly is sent
1.1. Images of the pages you selected (scans, photos of medical documents: test results, discharge summaries, reports, prescriptions) as they are, after the areas you blacked out have been applied.
1.2. Together with an image, only a technical hint about the document type (lab test, discharge summary, prescription, other) and the language are sent. The file name, patient card details, your profile and e-mail are not sent.
1.3. The images may contain personal data, including health data (a special category of personal data), of you or of third parties — patients, family members.
2. To whom and for what purpose
2.1. The images are forwarded through the server component of Neurosfera LLC (Russia, INN 5005077648) to the neural module compute provider — DeepSeek (People's Republic of China) solely for recognising text, tables, stamps and handwritten notes and returning the result to you.
2.2. The server component of Neurosfera LLC processes the images in transit: it does not store them, does not write them to logs and does not use them for any other purpose. Only metadata (time, volume, cost) is recorded to account for the plan limit.
2.3. The neural module compute provider is located in the People's Republic of China, a state included in Roskomnadzor's list of foreign states providing adequate protection of personal data subjects' rights. Sending the images is a cross-border transfer of personal data and is carried out on the basis of this consent.
3. What you confirm
- You have read the Privacy Policy and understand that the images are not de-identified before they are sent.
- You send the images voluntarily and only those that are needed for the explanation.
- If the images contain third parties' data (patients, relatives), you have a lawful basis for processing and transferring it: you are a legal representative, you have obtained the data subject's consent, or you act as a healthcare professional within the applicable law.
- You can black out unneeded areas of an image (names, insurance number, barcodes) before sending, using the app's tools.
4. Duration and withdrawal of consent
4.1. The consent applies to the specific batch of images you are sending and is requested for every batch.
4.2. You may refuse to send at any moment before pressing the "Send for recognition" button; in that case the images are not sent anywhere, and the features that do not require recognition remain available.
4.3. Since the images are not stored on the servers after processing, withdrawing consent for a batch that has already been processed stops any further processing from the moment of withdrawal. The recognition result is stored only on your computer and can be deleted by you.
4.4. Questions and requests: info@myneurodoctor.ai.
5. Wording of the consent shown in the app
"I confirm that I have read the terms of sending document images for recognition and I consent to the transfer of the selected images, which may contain personal data and health data, through the server of Neurosfera LLC to the neural module compute provider, including outside the Russian Federation, solely for the purpose of text recognition. I confirm that I have a lawful basis for transferring the third parties' data contained in the images."